Ve’ahavta is a Jewish humanitarian organization dedicated to promoting positive change in the lives of people of all faiths and backgrounds who have been marginalized by poverty and hardship. Ve’ahavta mobilizes volunteers in meaningful, hands-on experiences to fulfill our collective responsibility to care for our neighbour.  Please visit www.veahavta.org for more information.

This is an exciting opportunity within a dynamic and developing organization that is making a transformational impact on the lives of community members and marginalized individuals in the Greater Toronto Area. The Ve’ahavta culture is one of passion, respect and collaboration in which each individual is encouraged to take initiative to increase the efficiency and effectiveness of the organization.

Job Summary

This is a wonderful opportunity to be part of a tremendously passionate and committed team making significant impact in the lives of individuals living in poverty in Toronto. Reporting to the Manager of Training Programs, this position essentially “holds the fort” by providing administrative support to the team and the department’s two main programs: Building Foundations for Women and the Ve’ahavta Street Academy. These transformational programs offer life skills and personal development for individuals experiencing poverty and its many impacts. Ve’ahavta aims to help these individuals build stable and active lives, and move toward their employment and education goals.

This role entails the execution of day to day administrative duties, including organization of logistics, correspondence with stakeholders, inputting student database information required for tracking evaluation and report purposes, as well as file set up and maintenance   

In this role, the Administrative Assistant has the important role of often being the first point of contact for individuals inquiring about the program.  The Administrative Assistant will participate in marketing activities, conduct the initial screening of candidates and assist with the first stages of the recruitment process. Once individuals are selected for the program, the Administrative Assistant will oversee the administrative side of the enrollment process.

In addition, this role provides support to the lay leaders who help guide and develop the programs (the Advisory Committee and working groups), by attending meetings and taking minutes, tracking documents and managing correspondences.

Each program culminates with a celebratory graduation ceremony and event which is coordinated and implemented by the whole team. 

Qualifications and Skills

The successful candidate will exhibit a strong work ethic and a positive attitude in a mission-driven high energy environment. A flexible attitude, demonstrating calm under pressure, and admirably balancing a high volume of work with high quality output will be key characteristics for success in this role.

• 2-5 years of administrative support work experience
• Experience in non-profit sector working with diverse populations is an asset
• Intermediate-Advanced knowledge of Microsoft Office
• Familiarity with Salesforce or other CRM database
• Excellent general administrative skills
• Strong written and oral communications skills
• Highly organized with strong time management skills
• Passionate, driven, self-motivated
• Works very well in a team environment and enjoys supporting others
Strong interpersonal skills and exhibits sensitivity to confidential matters

Please be advised that all offers of employment are contingent upon the successful completion of a Police Records Check and Vulnerable Sector Screening.

Interested applicants are invited to submit their resume and cover letter to Trudi Rutherford, Manager of Training Programs, Trudi.Rutherford@veahavta.org.

In your cover letter, tell us:
1) Why is Ve’ahavta the right fit for you?
2) In which areas of this job would you excel, and how?
3) What are some of your most relevant experiences which would bring value to this position?
4) What else would you like us to know about you?

Please put “Administrative Assistant” in subject line.

We thank all interested applicants but can only respond to those invited for an interview. Ve’ahavta is an equal opportunity employer and encourages applications from equity seeking groups including qualified individuals with personal experience of the mental health system. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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